PRIVACY POLICY

Effective Date: 06 May 2026
Last Updated: 06 May 2026

1. Introduction

DEEPTECH SAAS LTD and/or DEEPTECH SAAS LIMITED (“DeepTech SaaS“, “we“, “us“, “our“) respects your privacy and is committed to protecting personal data handled through our website and business operations.

This Privacy Policy explains how we collect, use, disclose, store, and otherwise process personal data when you visit https://deeptechsaas.net (the “Website“), contact us, request information, explore partnership opportunities, or otherwise interact with us.

We aim to process personal data in accordance with applicable data protection laws, including where relevant:

  • the UK General Data Protection Regulation (UK GDPR);
  • the Data Protection Act 2018;
  • the Privacy and Electronic Communications Regulations 2003 (PECR);
  • the EU General Data Protection Regulation (EU GDPR) where applicable; and
  • other relevant privacy laws applicable to our activities.

2. Who We Are / Data Controller Details

For the purposes of applicable data protection law, the data controller is:

DEEPTECH SAAS LIMITED
Company No. 13479887
Registered Office: 128 City Road, London, England, EC1V 2NX

Operational Contact Address (as displayed on the Website):
Suite 24 Williamson House, Wotton Road, Ashford, Kent, United Kingdom, TN23 6LW

Email: management@deeptechsaas.net

Where this Policy refers to DeepTech SaaS, it includes the relevant operating entity responsible for the processing in context.

3. Scope of this Policy

This Privacy Policy applies to personal data processed in connection with:

  • visits to the Website;
  • contact forms and enquiries;
  • requests for information, proposals, demos, or commercial discussions;
  • partnership or onboarding discussions;
  • supplier or vendor communications;
  • newsletter or marketing interactions (where used);
  • analytics and security monitoring associated with the Website; and
  • other business communications with DeepTech SaaS.

Our services are primarily designed for business, professional, and corporate users rather than consumers.

4. Information We Collect

Depending on how you interact with us, we may collect:

A. Identity and Contact Data

  • full name;
  • business name;
  • job title;
  • email address;
  • telephone number (if provided);
  • postal address (if provided).

B. Business and Commercial Data

  • company details;
  • software/product information;
  • commercial requirements;
  • partnership interests;
  • service requests;
  • correspondence history.

C. Technical Data

  • IP address;
  • browser type and version;
  • device identifiers;
  • operating system;
  • referral source;
  • website interaction logs;
  • approximate location based on IP.

D. Usage Data

  • pages viewed;
  • session duration;
  • clicks;
  • navigation paths;
  • form interactions;
  • campaign source information.

E. Communication Data

  • messages submitted via forms;
  • emails exchanged with us;
  • meeting requests;
  • notes relating to legitimate business discussions.

We do not intend to collect sensitive personal data through the Website unless voluntarily and unnecessarily submitted by a user.

5. How We Collect Information

We may collect information:

  • directly from you when you submit a form or contact us;
  • when you email or otherwise communicate with us;
  • when you request proposals, services, or partnership discussions;
  • automatically through cookies or analytics technologies;
  • from publicly available business sources;
  • from professional networking sources;
  • from referrals or introductions;
  • from service providers supporting our operations.

6. Information Provided Through Contact Forms

Where you submit information through the Website contact form, we may collect:

  • your name;
  • email address;
  • message contents;
  • business enquiry details;
  • metadata relating to submission time and source.

We use this information to respond to enquiries, assess business opportunities, provide requested information, and maintain records of communications.

Users should avoid sending confidential, regulated, or highly sensitive information through open web forms unless specifically requested through secure channels.

7. Information from Business Communications

Where you engage with us regarding services, distribution opportunities, commercial partnerships, onboarding, or strategic discussions, we may process:

  • business contact details;
  • company information;
  • commercial objectives;
  • meeting notes;
  • negotiation correspondence;
  • due diligence materials voluntarily provided;
  • relationship management records.

8. Legal Bases for Processing

Where UK GDPR or EU GDPR applies, we rely on one or more of the following legal bases:

A. Legitimate Interests

Including:

  • operating and improving our Website;
  • responding to business enquiries;
  • developing commercial relationships;
  • fraud prevention;
  • network security;
  • analytics;
  • business administration;
  • B2B outreach where lawful.

B. Contract

Where processing is necessary to:

  • take steps before entering a contract;
  • provide requested services;
  • negotiate partnerships;
  • manage vendor or customer relationships.

C. Consent

Where legally required, including certain cookies or direct marketing communications.

D. Legal Obligation

Where required for compliance with laws, accounting, taxation, regulatory, or lawful authority requests.

9. How We Use Personal Data

We may use personal data to:

  • operate the Website;
  • respond to enquiries;
  • assess partnership opportunities;
  • arrange calls, meetings, or demos;
  • provide proposals or commercial information;
  • onboard clients, vendors, or partners;
  • improve our services;
  • monitor website performance;
  • maintain CRM records;
  • detect abuse or fraud;
  • comply with legal obligations;
  • protect legal rights;
  • send relevant communications where lawful.

10. Sales, Marketing and Partnership Communications

As a B2B technology business, we may contact relevant business professionals about our services and partnership opportunities.

Legal basis for marketing:

  1. Where you have enquired about our services (soft opt-in exception): Under PECR Regulation 22(3), where we obtain your business contact details in the context of your enquiry about our services, we may send you marketing about similar services, provided:
  2. we gave you a clear opportunity to opt out when you enquired;
  3. we give you an easy opt-out in every message;
  4. you haven’t opted out;
  5. the marketing relates to similar services to your enquiry.

If you enquired about SaaS distribution, we may send information about related growth services, partnerships, or distribution opportunities.

  1. Where you have opted in (consent): If you signed up for newsletters, updates, or marketing communications, we rely on your consent under PECR Regulation 22(2) and UK GDPR Article 6(1)(a).
  2. Generic corporate emails (not to named individuals): Where we send marketing to unmanned corporate email addresses (e.g., info@company.com), different PECR rules may apply.

You may opt out at any time by:

  • clicking “unsubscribe” in any marketing email;
  • emailing management@deeptechsaas.net with “UNSUBSCRIBE” in subject line
  • replying to any marketing email requesting removal

Opting out will not affect our ability to send you:

  • responses to your specific enquiries;
  • transactional communications about services you’ve requested;
  • legally required notifications.

11. Sharing Data with Service Providers

We may share personal data, where reasonably necessary, with trusted third parties such as:

  • website hosting providers;
  • cloud infrastructure providers;
  • CDN and security providers;
  • email providers;
  • CRM platforms;
  • analytics providers;
  • form management tools;
  • IT support providers;
  • legal, accounting, or compliance advisers;
  • business transaction counterparties where relevant.

All such sharing is subject to appropriate confidentiality and data protection measures where required.

12. International Transfers

Due to the international nature of our business, personal data may be processed outside the United Kingdom or the European Economic Area.

Where required, we implement appropriate safeguards, which may include:

  • adequacy regulations;
  • International Data Transfer Agreements (IDTA);
  • UK Addendum to SCCs;
  • EU Standard Contractual Clauses;
  • contractual confidentiality protections;
  • vendor security assessments.

13. Data Retention

We retain personal data only for as long as reasonably necessary for the purposes described in this Policy and in accordance with legal requirements.

Specific retention periods:

  1. Website enquiries and contact form submissions:
  2. Active enquiries: 12 months from last contact;
  3. Where no commercial relationship develops: deleted after 12 months;
  4. Where the relationship develops: see B below
  5. Customer/client/partner relationship data:
  6. Duration of relationship plus 6 years (legal limitation period for contractual claims under the Limitation Act 1980);
  7.  Financial records: 6 years after the end of the financial year (HMRC requirement);
  8. Contracts and key correspondence: 6 years after the relationship ends.
  9. Marketing communications data:
  10. While you remain subscribed/opted-in;
  11. Plus 12 months after opt-out (to maintain suppression list).
  12. Technical logs and security data:
  13. Website access logs: 90 days;
  14. Security incident logs: 3 years;
  15. Cookies: as specified in the Cookie Policy.
  16. Legal claims and disputes:
  17. Duration of claim plus 6 years (Limitation Act 1980);
  18. Or as required by court order/legal advice.
  19. Compliance and regulatory records:
  20. As required by applicable regulations (typically 6-7 years).

After retention periods expire, we securely delete or anonymise personal data unless:

  • you request erasure earlier (subject to legal exceptions)
  • law requires longer retention
  • we need data for legal claims

You may request information about retention of your specific data by contacting management@deeptechsaas.net.

14. Security Measures

We implement proportionate technical and organisational measures designed to protect personal data, which may include:

  • access controls;
  • encryption where appropriate;
  • secure hosting environments;
  • monitoring and logging;
  • backup procedures;
  • least-privilege access principles;
  • vendor due diligence;
  • incident response procedures.

No internet transmission or storage system can be guaranteed completely secure.

15. Your Rights Under UK GDPR / GDPR

Where applicable law grants such rights, you may request:

  • access to your personal data;
  • rectification of inaccurate data;
  • erasure of data;
  • restriction of processing;
  • objection to processing;
  • portability of eligible data;
  • withdrawal of consent;
  • review of certain automated decisions (if applicable).

Requests may be sent to: management@deeptechsaas.net

We may need to verify identity before responding.

16. Marketing Opt-Out Rights

You may unsubscribe or object to marketing communications at any time by:

  • using unsubscribe links (where available);
  • replying requesting removal;
  • emailing management@deeptechsaas.net

We will honour lawful opt-out requests as required.

17. Cookies and Tracking Technologies

The Website may use cookies or similar technologies for:

  • essential website functionality;
  • security;
  • traffic measurement;
  • analytics;
  • user preferences;
  • campaign measurement.

Where legally required, non-essential cookies will be subject to consent mechanisms.

Please also review our separate Cookie Policy where published.

18. Third Party Links

The Website may contain links to third-party websites, platforms, or partner resources. We are not responsible for the privacy practices of third parties. Users should review their policies independently.

19. Children’s Privacy

This Website and our services are intended for business and professional audiences. They are not directed to children.

We do not knowingly collect personal data from children.

20. Automated Decision Making

We do not currently use personal data collected through the Website for solely automated decision-making producing legal or similarly significant effects on individuals.

If this changes, we will update this Policy as required by law.

21. Changes to This Policy

We may update this Privacy Policy from time to time to reflect:

  • legal changes;
  • operational changes;
  • technology updates;
  • service developments;
  • regulatory guidance.

Updated versions will be posted on the Website with revised dates.

22. Contact Details

For privacy enquiries, data rights requests, or compliance questions, please contact:

DEEPTECH SAAS LIMITED
Email: management@deeptechsaas.net

Registered Office:
128 City Road, London, England, EC1V 2NX

Operational Address:
Suite 24 Williamson House, Wotton Road, Ashford, Kent, United Kingdom, TN23 6LW

If you are located in the UK, you may also complain to the Information Commissioner’s Office (ICO) if you believe your rights have been infringed. If you are located in the EU, you may contact your local supervisory authority.

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